Document Management

Managing the company’s knowledge assets and ISO documents, with support for strict access control and an integrated, robust search engine.

Features

Feature 1

Easy Document Management

Effortlessly manage the creation, updating, and retirement of documents, with clear tracking of who views, downloads, and accesses them.

Feature 2

Strong Document Security

Keep documents secure with access controls based on security levels and categories, while managing original files and online watermarks with different permissions.

Feature 3

Powerful Search Engine

Quickly find what you need with our built-in full-text search, offering detailed insights into how often documents are used and by which departments, helping you make better decisions.

Feature 4

Streamlined Approval Process

Easily manage document creation, updates, and retirement with smooth internal approval workflows, including tasks like signing, approvals, and notifications.

FAQ & Summary

How does 101Form help our company stay compliant with ISO document standards?

The system automates the entire document lifecycle according to ISO standards. It maintains a permanent Audit Trail of all versions and access logs, capturing every modification and view. This provides the comprehensive digital evidence required to satisfy auditors during formal ISO certification processes.

Can we prevent employees from unauthorized sharing or leaking of sensitive PDF files?

Yes. 101Form implements Dynamic Watermarking that overlays the viewer’s identity and timestamp onto the screen. Furthermore, you can enforce “Online View Only” permissions, disabling the ability to download or print the original file, thus significantly mitigating the risk of intellectual property theft.

Does the search engine work for text inside a scanned document or a Word file?

Absolutely. Our high-performance Full-Text Retrieval engine indexes the actual content within various file formats, including PDF, Word, and Excel. This allows users to locate critical information instantly by searching for specific phrases found anywhere within the document’s body.

What happens to old versions of a document when a new one is approved?

The system automatically manages version transitions. Once a revised document is signed and approved, it is instantly designated as the “Effective Version.” Obsolete versions are archived with clear labels, ensuring staff always use current information and preventing costly errors caused by outdated SOPs.

Can I see which department is using certain technical manuals the most?

Yes. 101Form provides granular Usage Intelligence reports. You can visualize access patterns and search frequencies by department or individual, giving management a clear overview of which resources are most vital to operations and identifying potential training gaps.

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